Detailed instructions on the moving timeline for each department will be available soon.
- Please read the ELB Move Instructions guide carefully.
- Please follow the Packing and Labeling Instructions from PDC when organizing and packing your office and other areas.
- PDC will provide crates; no boxes will be provided.* PDC will not move any boxes; all items must be packed inside the moving crates.
- PDC will be delivering moving crates on Aug. 2 to all departments.
- Departments should anticipate having all crates packed by Aug. 8.
- PDC will come through on Aug. 9 between 12:00 p.m. and 5:00 p.m. to check that all crates are labeled properly.
- When you receive the labels for your crates, please only list “ELB RM#/NAME” on each label. You may make small “1,” “2,” “3” notations in the top corner for your own internal use.
- Please reach out to your point of contact if you have specific questions regarding the move.
*Only a very few boxes will be provided to a few faculty members who cannot pack/unpack and have no one who can do this for them.
There will be temporary gaps in time between leaving current areas and moving into the new building.
- There are temporary work spaces located in Science 2 building rooms 302 and 202 to accommodate the gap.
- There may be a period when your office has no printer. During this time you will work with a partner office for a few days for critical print jobs. More information will be available soon.
Start preparing now!
Sort, store, scan and shred
- Sort: Ask yourself if this is needed or how else can I store this?
- Store: Do you need to keep a hard copy or can this be scanned? Can physical copies be archived? Know your retention times and see the archive request form.
- Scan: If you are converting files to digital, it’s time to start scanning now. Student assistants can be a great help on this task.
- Shred: Less is best; reduce as much paper as you can before the move. The shred label can be found here.
- Clean out your desk, gather your other belongings and work materials and remove everything from the walls of your work area.
- If you have a lot of personal belongings or valuables, take them home with you before the move as the company cannot be held responsible for personal items during the move.
10 Tips to Declutter
- KEEP CURRENT: Keep only current projects on your desk; ongoing projects can be relocated to a nearby file drawer or placed on your desk in a tiered organizing unit.
- SCRAP the SCRAPS: Notes, scraps of paper and reminders should first be scanned or recorded and then shredded and recycled to save time, space and your sanity looking through scraps of papers.
- BUSINESS CARDS: When you receive a business card, write any appropriate notes on the card and designate a space out of the way to store the cards. Once a week, designate a time to enter the cards into your phone or computer contacts along with the notes; recycle when complete. Bonus: Use a business card scanner to save time when managing large numbers of business cards.
- SUPPLIES: Extra office supplies (ex. paper, pens, staplers) and accessories (ex. three-ring binders, trays, organizers) can be reused here on campus. In an effort to meet our Zero Waste by 2025 goal, these items are collected and offered back to the campus community (staff, faculty, students) for free. Learn more about the zero waste program or schedule a pickup by emailing firstname.lastname@example.org . If we are not able to use the items on campus but they are still usable, they will be donated to charity.
- INCOMING: Confine incoming mail to a box that sits off to the side or the corner of your desk. Same goes for items waiting completion; designate a spot to keep them organized and out of the way with a stack file or box.
- CORD CONTROL: Designate an out-of-the-way spot for your cords and electronics so they do not need to be continually moved around when you are working. We recommend setting up a dock station in a drawer by placing a power strip on the side of the drawer and running the cords out the backside. If your electronics have a designated area, chances are it will be easier to remember your cell phone, tablet or laptop when you leave the office.
- PERSONAL TOUCHES: Having a decluttered space will save you time, increase productivity and will lighten your moving load when you relocate. A personal photo or two is a nice touch but remember that less is more with regard to your workspace and personal items.
- GO PAPERLESS: Yes, paperless. The thought is daunting but once you get the hang of the system of scanning and entering all necessary data, it will save you time, clutter and most important—the environment. Start small and work your way to a paperless workspace—pick five bills that you currently get via snail-mail and change your delivery preference to electronic.
- ARM’S LENGTH: A good rule of thumb is to keep only what you need immediately within arm’s length. Boxes of supplies, frames and trinkets should be put away in their designated areas. Keyboard, monitor, phone and any office equipment used on a daily basis should be within arm’s length.
- GO PUBLIC: Mark the calendar and let the world know about the declutter plan. Putting the pressure on yourself to finish within a specific period will help ensure that you complete the task. Take it a step further and challenge a fellow clutter friend to a challenge.
About Extended Learning
As the academic outreach branch of CSUSM, Extended Learning is a premier resource of education, career training and lifelong learning programs for individuals in North County San Diego and Southwest Riverside counties. Our educational experience is tailored to the unique needs of our students.
© CSUSM Extended Learning 2019
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Saturday: 6:30 a.m. - 7 p.m.
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San Marcos, CA 92096